PACIFIC ONLINE SYSTEMS CORPORATION
2020 ANNUAL STOCKHOLDERS’ MEETING
Guidelines for Participating via Remote Communication and Voting in Absentia
The 2020 Annual Stockholders’ Meeting (ASM) of Pacific Online Systems Corporation (the “Company”) will be held on June 22, 2020 at 9:00 A.M. and the Board of Directors of the Corporation has fixed the end of trading hours of the Philippine Stock Exchange, Inc. on April 30, 2020 (“Record Date”) as the record date for the determination of stockholders entitled to notice of, to attend, and to vote at such meeting and any adjournment thereof.
In view of the continuing mobility restrictions and prohibition on mass gatherings due to the public health emergency, the Board of Directors of the Company has approved and authorized stockholders to participate in the ASM via remote communication and to exercise their right to vote in absentia or by proxy.
Date of ASM: June 22, 2020 at 9:00am
Venue of ASM: Virtually, through Zoom Webinar
Record Date: April 30, 2020
Registration link: asmregister.loto.com.ph
Start of Registration: June 1, 2020
Close of Registration: June 11, 2020 at 5:00pm
The conduct of the meeting will be streamed live, and stockholders may attend the meeting by registering and by submitting the following requirements and documents, subject to verification and validation:
1. Individual Stockholders
1.1. Clear digital copy of the front and back portion of a valid government-issued identification card/s (ID/s), which include the passport, driver’s license, SSS ID, senior citizen ID, among others in order to validate the registration of the shareholder (up to 2MB)
1.2. Stock certificate number
1.3. Active e-mail address/es
1.4. Active contact number/s, with area and country codes
2. Multiple Stockholders or with joint accounts
2.1. Clear digital copy of the front and back portion of a valid government-issued identification card/s (ID/s), which include the passport, driver’s license, SSS ID, senior citizen ID, among others in order to validate the registration of the shareholders (up to 2MB)
2.2. Stock certificate number/s
2.3. Active e-mail addresses of the stockholders
2.4. Active contact numbers, with area and country codes
2.5. Digital copy of an authorization letter executed by all named holders, authorizing a holder to vote for and on behalf of the account
3. Corporate Stockholders
3.1. Digital copy of the Secretary’s Certificate (or equivalent for non-resident) attesting to the authority of the representative to vote for and on behalf of the corporation
3.2. Clear digital copy of the front and back portion of a valid government-issued identification card/s (ID/s), which include the passport, driver’s license, SSS ID, senior citizen ID, among others to validate the registration of the authorized representative (no more than 2MB)
3.3. Active e-mail address/es of the authorized representative
3.4. Active contact number of an authorized representative, with area and country codes
4. PCD Participants/Brokers
4.1. Digital copy of the Secretary’s Certificate (or equivalent for non-resident) attesting to the authority of the representative to vote for and on behalf of the PCD participant/broker
4.2. Digital copy of the certificate of shareholdings issued by the PCD/broker
4.3. Clear digital copy of the front and back portion of a valid government-issued identification card/s (ID/s), which include the passport, driver’s license, SSS ID, senior citizen ID, among others to validate the registration of the authorized representative (no more than 2MB)
4.4. Active e-mail address/es of the authorized representative
4.5. Active contact number of the authorized representative, with area and country codes
Please refrain from sending duplicate and inconsistent information/documents as these can result in failed registration. All documents/information shall be subject to verification and validation by the Company.
Please be informed that by providing us with the above documents, you consent to the Company’s processing of your personal data in accordance with the Data Privacy Act for the purpose of validating your credentials and registration to participate and vote at the Company’s annual stockholders’ meeting.
Voting link: asmvoting.loto.com.ph
Start of Voting: June 15, 2020 at 12:00nn
Close of Voting: June 22, 2020 at 9:00am
1. Log-in to the voting portal by clicking the link, and using the log-in credentials, sent to the email address of the shareholder to the Company.
2. Upon accessing the portal, the stockholder can vote on each agenda item. A brief description of each item for stockholders’ approval are appended to the Notice of Meeting.
2.1 A stockholder has the option to vote “Yes”, “No”, or “Abstain” on each agenda item for approval.
2.2 For the election of directors, the stockholder has the option to vote for all nominees, withhold vote for any of the nominees, or vote for certain nominees only.
Note: A stockholder may vote such number of his/her shares for as many persons as there are directors to be elected or he may cumulate said shares and give one candidate as many votes as the number of directors to be elected (9 directors) multiplied by the number of his shares shall equal, or he may distribute them on the same principle among as many candidates as he shall see fit, provided, that the total number of votes cast shall not exceed the number of shares owned by the stockholder.
3. Once the stockholder has finalized his vote, he can proceed to submit his vote by clicking the “Submit” button.
4. The stockholder can still change and re-submit votes, provided, such new votes are submitted within the Voting Period using the same log-in credentials. Previous votes will be automatically overridden and replaced by the system with the new votes cast.
The ASM will be broadcasted live and stockholders who have successfully registered will be provided access to participate via remote communication. Instructions on how to access the livestream will be sent to their emails upon registration and voting.
During the virtual meeting, after all items in the agenda have been discussed, the Company will have the Question and Answer Portion, during which, the meeting’s moderator will read and where representatives of the Company shall answer questions and comments received from stockholders, as time will allow.
Stockholders may send their questions in advance by sending an email bearing the subject “Questions for ASM 2020” to firstname.lastname@example.org on or before 9:00 am on 22 June 2020. A section for stockholder comments/questions or a “chatbox” shall also be provided in the livestreaming platform.
Questions/comments received but not entertained during the Open Forum due to time constraints will be addressed separately by the Company via email.
For any concerns, please email us at email@example.com.